Construction Project Planning & Monitoring System

Planning & Monitoring System

A system to Plan and Progress Monitoring of Construction projects

A comprehensive system to manage enterprise resources, project drawings, BOQs, time and costs to manage and deliver a project with central controls.

<h1>Project Management Body of Knowledge (PMBOK)</h1><a href="https://en.wikipedia.org/wiki/Project_Management_Body_of_Knowledge" target="_blank" class="wixui-rich-text__text">From Wikipedia</a>: The PMBOK Guide is intended to be a "subset of the project management body of knowledge that is generally recognized as a good practice. The 6th Edition of the PMBOK Guide now includes an "Agile Practice Guide" FIVE Process Groups The PMBOK Guide is process-based, meaning it describes work as being accomplished by processes. This approach is consistent with other management standards such as <a href="https://en.wikipedia.org/wiki/ISO_9000" target="_blank" class="wixui-rich-text__text">ISO 9000</a> and the <a href="https://en.wikipedia.org/wiki/Software_Engineering_Institute" target="_blank" class="wixui-rich-text__text">Software Engineering Institute's CMMI</a>. Processes overlap and interact throughout a project or its various phases. The PMBOK as described in the Guide recognizes 49 processes that fall into five basic process groups and ten knowledge areas that are typical of most projects, most of the time. Initiating: processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. Planning: Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve. Executing: Those processes performed to complete the work defined in the project management plan to satisfy the project specifications Monitoring and Controlling: Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes. Closing: Those processes performed to finalize all activities across all Process Groups to formally close the project or phase

<h1>PMBOK vs 6D Proptech Systems</h1> <a href="https://en.wikipedia.org/wiki/Software_Engineering_Institute" target="_blank" style="">From Wikipedia:</a> Organizations need to effectively manage the acquisition, development, and evolution (ADE) of software-intensive systems. Success in software engineering management practices helps organizations predict and control quality, schedule, cost, cycle time, and productivity.  In line with PMBOK good practices 6D Proptech Project Management System is developed by 6D Proptech Pte Ltd. Since 2006, The company has made extensive efforts and investments to develop comprehensive software-intensive systems as defined by Software Engineering Institute. 6D Proptech systems are mapped to each of the five basic process groups as below. Initiating: Definition of new project or new phase of existing project are performed in two sub-groups. First sub-group being Conceptual Designs: This can be broadly achieved by 6D design tools, applications and systems such as Rebar, Terrain, Slope, Cut-fill in combination with 3rd party design specific solutions to determine project feasibility benefits and fitment. The second sub-group being Socio-Economic Authorizations: This involves several governmental and social approvals, impacts and clearances which can not be managed using software-intensive systems. Therefore no specific software systems are developed by 6D on this process group. Planning: To establish scope of a project, refine the objectives, and define the course of action required to attain the objectives, several tools were developed by 6D Proptech such as Easy BIM, 6D Budget, Bid Management, Master Schedule, WBS vs Resources day-to-day Schedule and Procurement modules. Executing: Several comprehensive processes and systems such as Quality, Human Resource, Equipment and Subcontract Management systems are developed and successfully implemented in few construction companies. Monitoring and Controlling: Processes as defined in PMBOK to track. review and regulate progress and performance of a project with change management and documentation are part of the 6D systems.

<h1>TEN Knowledge areas</h1> Project Integration Management: the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the project management process groups. Project Scope management : the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. Project Schedule Management : the processes required to manage the timely completion of the project. Until the 6th edition of the PMBOK Guide this was called "Project Time Management" Project Cost Management : the processes involved in planning, estimating, budgeting, financing, funding, managing, and controlling costs so that the project can be completed within the approved budget. Project Quality Management : the processes and activities of the performing organization that determine quality policies, objectives, and responsibilities so that the project will satisfy the needs for which it was undertaken. Project Resource Management : the processes that organize, manage, and lead the project team. Until the 6th edition of the PMBOK Guide this was called "Project Human Resource Management" Project Communications Management: the processes that are required to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring, and the ultimate disposition of project information. Project Risk Management: the processes of conducting risk management planning, identification, analysis, response planning, and controlling risk on a project. Project Procurement Management: the processes necessary to purchase or acquire products, services, or results needed from outside the project team. Processes in this area include Procurement Planning, Solicitation Planning, Solicitation, Source Selection, Contract Administration, and Contract Closeout. Project Stakeholder Management: the processes required to identify all people or organizations impacted by the project, analyzing stakeholder expectations and impact on the project, and developing appropriate management strategies for effectively engaging stakeholders in project decisions and execution.

Integrating Systems from Data to Modals and Time and Cost to Project Management

the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the project management process groups. the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the project management process groups.

Accounting based Resource Groups Definitions

Resource groups are arranged according to functional procurement groups in simple sense. These fall into TWO divisions - GOODS and SERVICES. For Goods division these are named as Child Procurement Goods Groups (CPGG) and for Services Child Procurement Service Groups (CPSG). All the corporate Resources must be created under one of these groups OR one from each of these groups. 2. Both these CPGG and CPSG groups must be created under Parent Accounts Goods Group (PAGG) and Parent Accounts Service Groups (PASG) respectively. Examples of PAGG are - Equipment Plant Vehicles, Inventory Raw Materials, Tools & Minor Assets, and Lands & Buildings. And examples of PASG are Accn/Food/Power/Water, Consultancy, Contract Labour, Contract Services, Contracts Item Rate, Insurance and Medical. 3. Examples of CPGG under one PAGG item Inventory Raw Materials shall have numerous groups like - Aggregates & Minerals, Building Materials, Cements, Construction Materials, Electrical Goods, Fuel, Oil & Lubricants and so on. Likewise CPSG under one PASG item Hiring Machineries/ Tools shall have Hiring Equipment, Hiring Plant, Hiring Tools, Hiring Vehicle and so on. These groups are created depending on functional requirement and easiness to do business. These child groups inherit parent group properties and behave your business principles. System automatically maps all your accounts perfectly the way your parent groups are arranged. For creating parent groups to set accounting standards you need to consult your functional administrator. Setting a module drives functional division of your business. For example if you have selected HMS (Human Resource Management System) for a group then all the resources being procured under this group shall be managed by your HR manager. For an example CPSG >> Telephone/Mobile, Electricity and Water services can be handled by your administration department under HMS. Therefore setting Module can divide work responsibilities in a great extent to reduce workload on procurement department for smaller items.

Captive Resources

Construction industry is superset of all industries, where in we have manufacturing, retail and so on all-in-one amalgamation. Apart from Tasks we do have activities to locally manufacture items to be incorporated in to tasks. Such internal activity or task which is NOT payable by the client, but very much important in adding to Project Tasks. Such activities examples are Ready Mix Concrete (RMC) , bricks manufacturing and aggregate crushing production. Create activities in the same step as we did for Master Tasks feature. Such activities produces a project resource/raw material and we call it here as captive resources to incorporate into some of the tasks but not directly sold or acceptable to the client. We can set attributes such as Finished Goods, Service or Work-in-Progress (If the captive resource can optionally be sold to some customers then it is Finished Goods). We can also calculate cost of produced captive resource.

Client Organization Mgmt

Employers' offices are divided into departments according to nature/kind of work being performed by them. and headed by Officers of different grade and position. All the Employer's relevant officers can be recorded for various levels with administrative powers vested to pass orders or perform variations or amendments to the orders etc. in a hierarchical manner. Client or Employer creation requires the following fields on information. Employer Name, Address, Contact Person, Contact No, Office No, Bank Name and its related Branch, Pan card No, Email, Country and its related State. This chart integrates with other processes to enable the system intelligence to guide users.

Configure Managers & Consultants

Project wise roles are managed for all those executives who are authorized to access. Also we can configure consultant company incharge of each project from this controls.

Enterprise Resources to drive business

This is the most important process in the entire Enterprise Resource Planning system where you have the resources created and managed. Some resources when created cannot be reversed since several attributes have already been inherited by it and reversing would have serious implications on accounting and inventory processes. A resource that has been defined as an expense or a Labour or an asset cannot be redefined in the other order, since all three have different meanings for accounting. In another example a resource that has area units of measurement cannot be redefined in volume units which are meaningless to the system. If you have already created one, by mistake, it is suggested to rename and discard the record and create a new one than altering units and groups. System therefore does not allow such editing. All resources shall have CATEGORY, UOM, CPGG/CPSG and CONSUMPTION PATTERN. These groups drive your business in a true sense, responding to several business functions differently at different contexts. For estimation and budgeting CATEGORY comes in to play, while for procurement CPGG/CPSG plays a vital role whereas for stock management CONSUMPTION PATTERN has its purpose in issues and bookings. UOM plays its role everywhere in a most integrated manner. Different functional group executives can have different intention of viewing the data. An engineer may look at it as Men, Machinery, Material and Contract items with CATEGORY in mind while an accounts manager as Inventory, Asset, Expense etc., a procurement manager in CPGG and a HR Manager as CPSG and so on. We can set CPGG or CPSG and BOTH in particular cases. For example a machinery asset can serve under both the groups - for instance we can BUY a Car Toyota as Goods Asset (Machinery group) and HIRE the same Car Toyota as Service Expense (Hiring Vehicles group). So selection under both groups can automate system in much efficient way. System automatically sets units for certain type of resources such as Manpower and Machinery as HOURS leaving other categories like Materials / Contract at your meaningful wish. Setting Resource Attributes is the most important step to be handled by experienced managers who have knowledge of this process. This is generally kept for material resources with Units such as MASS and VOLUME. For such items, select Density attribute (Or Bulk Density in Kg/Cum in SI units).

Global Masters

1. Generally projects are large in nature, complex to plan and tough to handle. Therefore such projects are broken down to identifiable objects and grouped for convenience. Buildings, Flexible pavements, Box Culverts, Bridges, Furniture etc. are some examples of Global Masters. 2. To explain with more sense - let us take an example of furniture making order by a client on re-measurable contract in which we have few chairs, tables, cots, sofas etc. Such items may contain wood work, upholstery, finishing's with teak wood, rose wood, polishing, painting and so on. We can interpret all these items in relation to the man-system understanding as follows. A: WBS Master is Furniture ; B: Project WBSs are chairs , tables , cots and sofas ; C: Task Groups are wood work , upholstery , finishings ; D: Project Tasks are s/f rose wood in cum , s/f teak wood in cum , polishing in sqm and painting in sqm as payable items by a client ordering furniture as per ground measurements. E: Subtasks can be smallest WBS for each component such as chair handle , table legs , and seat back cover and so on. These sub-tasks /WBS must have measurable dimensions for each sub-task /sub-component / WBS.

Labor Calendar & Reconciliation

This is a master calendar view displaying total manpower deployed by the company. All manpower are listed Worksite wise. The view displays Emp ID and number of hours engaged for each month. Day wise assignments are listed in the day box with project ID and Subtask ID with number of hours planned for the day for each subtask. Labour calendars get generated when production WBS plan is set for each Labour by name. These are most useful for subsequent manpower planning and reducing Labour wastage.

Machinery Calendar & Reconciliation

This is a master calendar view displaying total machines deployed by the company. All machines are listed Worksite wise for owned and hired machines respectively. The view displays Eqpt ID and number of hours engaged for each month. Day wise assignments are listed in the day box with project ID and Subtask ID with number of hours planned for the day for each subtask. Machinery calendars get generated when production WBS plan is set for each machine. These are most useful for subsequent machinery planning and optimum utilization.

Manpower Request Mgmt

Manpower requests from other worksites are managed in this process for head office to take appropriate transfers from other projects with free calendars.

Material Issue Requests

Material issue requests coming from Resource Demands are processed for upcoming dated only. When planned WBS is in place the material incharge can issue for consumptions to authorized persons.

Material Stocks & Reconciliation

Enterprise stocks and project stocks are made available here for quick access. When materials are purchased and processed through inventory module they are debited to inventory ledgers and lie there as assets of the company unless these are consumed. Worksite wise inventory ledgers and stock balances can be seen here to plan your work schedule

Publish to Production

After WBS creation, BOQ estimation and Scheduling we have to release for production to process in chunks of mass data in manageable lots as planned. Procurement or material issues can tan take place only when we release planned WBS to production.

Purchase Requisitions

Resource demands generated for the production plans must pass though an approval system to become purchase requests to issue or transfer or procurement.

Resource Demand

System computes resource requirement for the WBS plan released to production. Such requirement is called resource demand before they become purchase requests for issue or arrange resources available for production/delivery.

Tasks and WBS

We need to configure what are all possible Project Tasks that a Global Master can contain. For an example, we create Project WBSs as per drawings when supplied during project execution for items such as chairs, tables, cots and sofas which are called Project WBSs under furniture Global Master. In another example, if we add another Global Master such as Joinery and this is to be configured which can have similar tasks under Project WBSs. We can say that this Project Task appears in two Global Masters. Understanding this concept is MOST important to configure your projects to run in most simplified manner.

Tools Depreciation process

Assets falling under Tools & Minor Assets of Parents Accounts goods Group (PAGG) shall have certain number of usage repetitions or hours of life and thereafter assumed to finish their life or depreciate 100%. System should accordingly depreciate costs automatically on each such use in production. For example if you have plywood shutter plate tools item used for casting concrete and can be used, say, for 10 repetitions before it turns into scrap. Therefore the tools cost be debited for each such use at the rate of its cost divided by the configured number of repetitions. Every item purchased under each Purchase Order shall have different configuration depending on quality and may differ from one instance to the other.

Units of Measurements at global

Unit of Measurements (UoMs) is the most important link for processing resource data to convert from one unit system to the other unit systems and from one derived unit to the other and so on. When this local unit is created, equivalency of this unit needs to be set to the one of the standard units for the OMS to process data in compliance with business processes and engineering calculations where ever appropriately required. For example, a local unit, brass (100 cft) is used commonly for supply of aggregates. Any real UoM can simply be converted to other convertible units.

WBS BOQ Mapping

1. Each project WBS elements may contain tens of thousands of elements to be built / produced. These elements need to be integrated to manageable objects and shown in project plans. This process also enables cost estimation, scheduling, planning, execution and billing. 2. To achieve these objectives, the WBS needs to be mapped to BOQ or Tasks. In other words each physical model object in the WBS system should be related to a billable BOQ /Task item. It may also contain non-billable items for ease of management.3. We publish the mapped WBS-BOQ/Task as integrated Project Work breakdown structure. This is the most important step to create a link between contracts /order BOQ/Tasks and contract / order drawings. During this process there may trigger several contractual issues to be resolved separately outside the system.

Planning & Monitoring System

Integrating Systems from Data to Modals and Time and Cost to Project Management

Accounting based Resource Groups Definitions

Captive Resources

Client Organization Mgmt

Configure Managers & Consultants

Enterprise Resources to drive business

Global Masters

Labor Calendar & Reconciliation

Machinery Calendar & Reconciliation

Manpower Request Mgmt

Material Issue Requests

Material Stocks & Reconciliation

Publish to Production

Purchase Requisitions

Resource Demand

Tasks and WBS

Tools Depreciation process

Units of Measurements at global

WBS BOQ Mapping

Planning & Operation Module Features

Accounting based Resource Groups Definitions

Captive Resources

Client Organization Mgmt

Configure Managers & Consultants

Enterprise Resources to drive business

Global Masters

Labor Calendar & Reconciliation

Machinery Calendar & Reconciliation

Manpower Request Mgmt

Material Issue Requests

Material Stocks & Reconciliation

Publish to Production

Purchase Requisitions

Resource Demand

Tasks and WBS

Tools Depreciation process

Units of Measurements at global

WBS BOQ Mapping

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